HR On-boarding Specialist Job Description

This HR on-boarding specialist description template is optimized for posting on online job boards, careers pages or portals in order to draw in suitable applicants for your in-house recruiting and HR team. It is also easy to customize as per your company’s requirements.

Responsibilities of an HR On-boarding Specialist consist of the following

Formulating clear policies and employee handbooks that act as a guide to the company’s operations
Drafting and sending emails containing information about the company and the personnel’s position, including things such as work schedules, dress code, parking options, job responsibilities, reporting duties, etc
Preparing on-boarding kits for new hires that include items like stationery, T-shirts and mugs

Job brief of an HR On-boarding Specialist

We are looking for an experienced HR On-boarding Specialist to join our Human Resources team. The individual will help new employees adjust well to our working environment, orient them and keep track of their progress.

The responsibilities of an HR On-boarding Specialist consists of communicating company and position details to new hires before they begin working with us. The individual will also be putting together the necessary paperwork and scheduling initial days for them. If you have an HR background along with some basic knowledge of labor legislation and a definite flair for interacting with people, we’d be more than willing to meet you. We would be glad to give you an opportunity to work with us.

Ultimately, your main tasks will be to organize and facilitate our company’s on-boarding procedures for new hires. Also, making their working environment comfortable for them to ensure their productivity and general well-being.

Responsibilities of an HR On-boarding Specialist

Formulate clear policies and employee handbooks that act as a guide to the company’s operations
Draft and send emails containing information about the company and the personnel’s position, including things such as work schedules, dress code, parking options, job responsibilities, reporting duties, etc
Prepare on-boarding kits for new hires that include items like stationery, T-shirts and mugs
Welcome the new hires/employees, give them a tour of the office and prepare initiations or orientations to familiarize them with their work and general office norms
Introduce team members to the new employees, establish reporting relations
Gather and process paperwork such as employment contracts and non-disclosure agreements
Coordinate company presentations and product demos
Inform employees on their initial tasks like- which programs to download or work on, how to activate or log into their company accounts, etc
Ensure new hires have the necessary technical assistance to properly set up their hardware and software programs and work hassle-free
Update as well as distribute manuals, passwords for various programs and facilities and guidelines, as and when needed
Address new hires’ queries regarding their contracts, payroll or any other issue that needs to be redressed

Requirements for an HR On-boarding Specialist

A graduate of an equivalent degree in- BSc degree in Human Resources Management, business administration or any other relevant field will be preferred
Certain, minimum work experience as an HR On-boarding Specialist or in similar HR role substantiated by credible references, certificates, etc
Hands-on experience with Human Resources Information Systems (HRIS)
Basic/intermediate knowledge of labor legislation, statutory requirements
Solid communication skills, verbal and written both
Leadership and motivation related qualities
An ability to handle sensitive and confidential information well